Time and Attendance Tracking Solution for Mobile and Cloud based companies

When your business is looking for a new time and attendance system solution for mobile and cloud based time tracking applications, the first thing you have to do is decide on a deployment method. While there are multiple options available today, most firms choose between licensed software systems that require enterprise hardware to run effectively, and cloud deployments. 

Cloud deployment, often called Software as a Service (SaaS) deployment, utilizes off-site hardware to run on-site applications and services. This can be much more efficient than operating the same software on-site because rather than investing in specialized hardware and maintaining it for your business, the service provider maintains the hardware for you. 

Here we’ll explore the ten major benefits of choosing cloud and mobile time tracking over licensed deployments to make sure you make the right choice for your company. 

1. You Will Get Better Uptime from Cloud Deployments 

Almost all cloud and mobile time tracking applications boast great availability. This can range from uptime to 99.999% uptime. Simply put 99.5% uptime is less than two days a year of downtime. 99.999% uptime means less than five and a half minutes of downtime in the course of a year. 

If your business has occasional outages or doesn’t have the best hardware integration, a cloud or mobile time tracking and attendance deployment is your best option. Modern data-centers are far more reliable than they have been historically, and feature the latest operational redundancy and security measures. 

You will not have to worry about downtime with a software as a service deployment. 

2. You Can Access the Cloud Anytime and Anywhere 

One of the inherent benefits of cloud service is that it is available anywhere. As web-based software, it is accessible no matter where you’re employees are in the world, no matter what devices they are using. Acumen provides great time and attendance software that works with dedicated time clocks, on the web, or even your phone or tablet. 

You will be confident that your employees and management will be able to access the software they need. Anytime. Anywhere

3. Automatically get the Newest Software through the Cloud 

It is a common practice among cloud service providers to provides updates and improvements to software at no additional cost. Any new features become immediately available to users as soon as they are rolled-out. 

This significant advantage over licensed systems could save your company thousands of dollars just with one upgrade. When it comes to licensed software, the new version may not always be compatible with older software (or sometimes even older hardware). With cloud software delivery, you’re spared from recurring upgrade headaches. 

You will never be forced into purchasing a more expensive licensed system to get essential updates or standard features in the same way as licensed software users are. 

4. Cloud Solutions Offer Improved Freedom and Flexibility 

Some cloud and mobile based time tracking and attendance providers offer “pay as you go” delivery, which is essentially month-to-month service. Others use term-based contracts, much like cell phone companies, where customers may pay a penalty if the contract is ended prematurely. It’s important to understand the terms of the service before signing-up with any cloud time and attendance provider. 

Despite these differences, “pay as you go” and term-based cloud solutions are better options than licensed software for most companies when it comes to commitment. 

If you license software that ultimately fails to meet a requirement or fails to integrate properly, you’re stuck with it. There’s no way to recoup the costs or time devoted to the project. With cloud-based time and attendance, there is little invested and little obligation in the worst-case scenario. 

You will have the freedom and flexibility to change directions without being bound to a license. 

5. Cloud Solutions are Responsive and Scalable 

Licensed and cloud deployments are both scalable, and can handle businesses large and small. However, with licensed software, you may run into license tiers where they charge a flat fee for a given range of employees. With cloud-based time and attendance, you are charged a per-employee fee, so you never get stuck overpaying for seats. 

In addition, some licensed time and attendance software just won’t scale to meet the needs of larger businesses. Other software will require more powerful (and costly) servers to run properly for companies with thousands of employees. 

You will be sure you’re paying a fair price for each employee with a scalable cloud solution. 

6. Cloud Solutions are Customizable and Configurable 

While rare, even software as a service can be customized. Companies that sell software that is only licensed may try to convince you that no cloud company will customize their software. Acumen is proof they’re wrong.  

We’ve been customizing our cloud time and attendance software for our valued customers since 2001. All of our solutions are easily and totally configurable. 

You can get a custom software solution with Acumen to meet your exact needs. 

7. No New Hardware Required 

Since the application and all data are hosted remotely, there is no need to buy, integrate, and maintain onsite servers. The savings potential here is huge if you don’t currently have any servers or if you don’t have the storage or processing power to support your time and attendance system on existing servers. 

In addition to the up-front savings created by not purchasing a new server, software as a service time and attendance will also help you save year after year because you don’t have to maintain or pay for the costs to run the server. You’ll save on electricity, maintenance, cooling, and IT personnel too. 

In addition, most time and attendance software require the deployment of one or more employee time clocks. With cloud time and attendance, hardware is optional. Your company could have employees’ clock in and out via web browser or smartphone. Alternately, if your firm wanted an inexpensive but secure biometric solution, it could deploy a fingerprint reader that connects to a common workstation. 

You will save time and money by cutting extra hardware expenses. 

8. Your Data is Safer in the Cloud 

With no on-site data storage, your data is actually more secure. While it may seem somewhat counter-intuitive, your data really will be safer if hosted by a cloud time and attendance provider. Datacenters and data transmission today are incredibly secure. The latest network security applications, 24-hour monitoring, and high physical security are all standard at most datacenters. 

You can rest assured that your data is in safe hands. 

9. Faster Implementation, Reduced IT Strain 

With no hardware to integrate, no servers to setup, and no software to install, cloud time and attendance provides a much faster roll-out and requires far less heavy-lifting from your IT personnel than licensed software that is hosted on-site. 

Licensed time and attendance software sometimes require new computer capital expenses, both hardware and software. It may also be more complicated and costly to enable multiple users to use the system. Licensed time and attendance software also typically require the integration of employee time clocks while cloud time and attendance provide more flexibility in this department. 

Cloud time and attendance certainly lifts the burden on IT departments, both at the integration phase and down the road. Upgrades are automatic with cloud time and attendance. Hardware and software will never need to be updated in order to keep your time and attendance system running. IT will not have to manage and maintain servers. 

You will get better use out of your software and your IT personnel with a software as a service solution. 

10. Cloud Solutions are Cost Effective 

Whether considering up-front costs or total cost of ownership, software as a service time and attendance is more cost effective than licensed time and attendance software for nearly any business with less than 1,000 employees. 

  • First, consider initial costs. Cloud time and attendance providers are less likely to charge activation or setup fees (or the fees will be lower, on average). There is just less involved in the setup process for cloud time and attendance. Companies can pass-on the savings to the customer. 
  • Beyond that, there is the savings gained through the freedom from hardware and software expenditures and upgrades. 
  • Lastly, the cost of personnel labor and IT resource utilization is much more costly with licensed time and attendance. 

When it comes to total cost of ownership, cloud time and attendance comes-up on top here too. With zero maintenance, no integration concerns, and no upgrades down the road, cloud time and attendance wins-out every time against licensed systems. 

The only time licensed time and attendance software becomes more cost effective compared to cloud time and attendance is when a company has thousands of employees. Cloud service providers offer steep discounts for large companies, but oftentimes the ROI just doesn’t compare to purchasing the software outright in the licensed software deployment model. 

According to some license software providers, after a few years of paying monthly fees, the financial sense of paying monthly fees doesn’t add up anymore. 

But even this argument is easily refuted by cloud providers. The automatic software upgrades and maintenance savings legitimize the continued payment of monthly fees to the cloud time and attendance provider. 

You will save money by avoiding the expenses of maintaining a licensed system. 

Tracking time
Using the cloud is a better solution for your bottom line most of the time. 

Cloud vs. Licensed Systems: Conclusion 

Now that we’ve covered the ten essential benefits of cloud time and attendance over licensed systems, we hope you have a better idea about your options. 

While your specific needs might tip the scales more toward licensed systems, in general, your company will be better-served by a software as a service time and attendance system. Cloud systems don’t lack any functionality found in licensed systems while offering a better deployment model.